RPA Trigger Follow

A RPA may be tiggered by one of two ways: An Email Trigger or Scheduled Trigger. (or manually of course)
To add a trigger, first create your RPA, then go to Automation (RPA) -> Triggers.

Email Trigger

The RPA will be triggered every time an email is received that matches the pre-configured filters (From, Subject, Body Template and Has Attachment).
The email must be received in the email account(s) configured in Admin > Mail (email configuration). 

To add an email trigger, go to Automation (RPA) -> Triggers -> click on -> Email Triggered.
After selecting the RPA this trigger should run, the trigger editor page will open.

Email Trigger filters

Fill in the filter for this trigger: only emails matching the provided criteria will be handled by your RPA.

In this example, the RPA will be triggered only if it's:

• From auraplayer.com
• Its subject is "Add order ${CUSTOMER_PO} for ${ORDER_DATE}".
  The ${CUSTOMER_PO} and ${ORDER_DATE} are variable-tokens which can be referenced later in the input parameters section.
• Has attachment(s) 

Therefore, an email from someone@auraplayer.com, having subject Add order demorpa123 for 26-jul-2021 and an attachment will trigger your RPA.

Input mapping: dynamic tokens

The Input section displays the inputs of your RPA: here you may assign static values, or dynamic tokens from your email - into the inputs of the RPA.

In the example bellow, we used the ${CUSTOMER_PO} and ${ORDER_DATE} values from the subject line:

Input mapping: ${from}, ${to}, ${listener}, and more

You may also reference the ${from}, ${to}, ${listener}, ${subject}, ${body} of the email: 

Input mapping: attachments

When an email includes attachments, they will be automatically downloaded.
The attachments' paths on the server, and the original file names from the email will be avaialable via:

• ${attachments[0].name}
• ${attachments[0].path}
• ${attachments.length}

You may access a specific attachment (above: the attachment in index 0), or pass all attachments by using * as index (the values will be separated by 3 commas). For example:

Result: RPA's inputs will be -

names = file1.csv,,,file2.png,,,file3.xls
paths = path1,,,path2,,,path3
length = 3

When executing your RPA via an EmailTrigger, these values will be logged in Admin -> Log Viewer.

When an attachment is a zip file, it will be automatically unzipped, and the unzipped files will be handled just like any other attachment.

For example, assuming that an email was received with the following 2 attachments:

archive.zip - a zip of [input.csv, pic.png]
orders.csv

Then the EmailTrigger will see 3 attachments:

${attachments[*].name} = input.csv,,,pic.png,,,orders.csv
${attachments[*].path} = ...
${attachments.length} = 3

Scheduled Trigger 

You can schedule a RPA to be triggered in a later time, once or in certain days, intervals, etc.
To add a Scheduled Trigger, go to Automation (RPA) -> Triggers -> click on -> Scheduled.

After selecting a RPA to run, the scheduler configuration screen will open:

In the example above, the RPA will be executed starting on 26/07/2021 10:00, every hour from Monday to Friday.   

For more information, please watch our demo video.